Administrator – Private Equity – Luxembourg

Administrator – PE/RE Investor – Luxembourg

The Administrator reports to the Senior Company Secretary and will be responsible for:

Supporting the various AIFM operational functions including Company Secretarial, Delegation Oversight, New Products & Fund onboarding; Depositary Oversight etc. and ensuring all administrative activities will be performed following the business needs.
Main responsibilities:

• Support the Company Secretarial function in maintaining a physical and digital filing system and in general requests
• Treatment of incoming and outgoing mail (open, scan, rename, file, forward to the relevant stakeholders)
• Uploading legal documents to both firm´s electronic platforms (Diligent/BluePrint/LED)
• Filing of various documentation with RCS/RBE
• Collection of signatures of board members for a wide range of legal documents
• Notarization/certification with apostil of documents
• Assisting in the ongoing activities for the launch of new products in Luxembourg (opening bank accounts, filling in forms, collection of other documents etc.)
• Assisting with various KYC requests from banks and service providers
• Coordinating between our legal, marketing, investment management and all other internal parties in ensuring all fund documentation is kept up to date and relevant to the product and marketing needs
• Assisting with the scheduling of board meetings
• Assisting with drafting board minutes

Skills required

• Experience in a similar environment in a role of the administrator, administrative assistant, coordinator or similar in the AIFM and/or service provider in Luxembourg
• Knowledge of filling requirements and process for RCS/RBE fillings
• Experience in working with data management electronic platforms
• Intermediate to advanced skills on MS Word, Excel and PowerPoint and Adobe Acrobat
• Ability to multitask and keep track of progress for multiple items
• Basic understanding of corporate governance
• Strong administrative and organizational skills are essential